Small Downtown Cornwall Law Firm Requires Bookkeeper/Legal Assistant/Office Manager

01/10/2014 by Michele R.J. Allinotte

help wantedA small law firm located in Downtown Cornwall requires full-time Bookkeeper/Legal Assistant/Office Manager.

Because we are a small firm who takes pride in providing outstanding client service, the selection of a new team member is of the utmost of importance to us. We offer a casual, yet professional work environment and flexible working arrangements and compensation packages. A transition from part-time to full-time employment is an option for the successful candidate.

The successful candidate will ideally possess the following requirements: a minimum of 2 years’ experience in a law firm or office environment, an ability to multitask efficiently, excellent oral and written communication skills, strong organizational skills, an ability to prioritize, a professional and friendly demeanor, problem solving skills, an ability to work with minimal supervision, a positive attitude and experience with PC Law, Excel, Word, Outlook, Adobe Acrobat and Do Process software.

Responsibilities include but are not limited to:

  • Management of a busy lawyer’s calendar
  • Faxing, scanning, and photocopying
  • Electronic file management as well as hard copy
  • Maintain Petty Cash account for office, post all transaction disbursements, prepare cheques, deposits, transfers, post client payments, reconcile General and Trust accounts monthly, correct errors in reconciliation, prepare and review monthly income statements and reports, track invoices and liabilities, post all accounts payable, review client billing and prepare and send client invoices, ensure all monthly/quarterly/yearly reports are completed, submit all necessary remittances as required, accounts receivable
  • General office management functions (review contracts, order office supplies, equipment maintenance, errands etc.)
  • Open and close files, act as general client intake, book consultation, enter new or amended client information
  • Work on and manage Corporate and Estate Planning files, including transcription (including drafting Articles of Incorporation, maintaining corporate records, filing corporate documents with appropriate agencies, drafting estate planning documents, storing and recording receipt of estate planning and corporate minute books, reporting to clients, attending at signing meetings with clients

Bilingualism is an asset, but not required. Training will be provided. Compensation will be commensurate with experience.

Please apply via email (michele at allinottelawoffice dot com), with an up to date resumé and contact information for references by Friday, January 17, 2014.

Thank you to all who apply, but only those selected for an interview will be contacted.

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